Intranet And Its Uses

Today, the use of the Internet is not a secret from anyone. As you know, the Internet for organizations is a communication system that connects them to the outside world to access global information and data. However, another vital business application of the Internet is the intranet. Intranet is a network designed to exchange information resources to anyone within the organization using Internet technologies.

What is Intranet?

An intranet is a personal network that can only be accessed by authorized users. An intranet is a small version of the Internet with related capabilities but lies only within a company or organization. Intranets use network technologies just like the internet i.e Transmission Control Protocol / Internet Protocol (TCP / IP).

Few intranets are limited to a particular local area network (LAN), while others can be accessed remotely via the Internet. Local intranets are most secure and only accessible within the network. If you want to access the intranet through the WAN, you just need to enter your username and password.

How Does the Intranet Works?

Intranet architecture consists of 4 main elements i.e. shared information service, web server, communication links, and internet users. Cost reduction, market dynamics, changing work environment, and customer support are important factors for the fame of this private network.

An intranet is a simple, cost-effective communication system within an organization. It allows companies to communicate with each other more continuously and cheaply. Especially when they are in diverse geographical locations. An intranet can enhance managers’ efficiency because it helps them to spend more time at analyzing information instead of searching for and receiving information.

Inside a house, an intranet server may respond faster than a usual website. Because the public Internet is totally affected by the rapid increase in traffic, server weakness, and other problems that may slow down the network. It is also managed by independent networks, while intranet management is the common responsibility of the Chief Information Officer (CIO). In general, it provides services for electronic meetings and group decision support systems.

Advantages And Disadvantages Of Intranet

Just like the internet, the intranet also has its own advantages and disadvantages that are explained below:

Workforce Productivity

Intranets provide workforce productivity that can help the users to find and view information very fast. The user can also use applications based on their roles and tasks. Through the web browser, the user is capable to access all the contents of any website from anywhere or anytime. Intranet also enables its employees to do the job in a very confidential and quicker way.

Access to the Required Information

Intranet enables commercial enterprises to provide information to employees according to their needs or requirements.


The best advantage offered by the intranet is the communications within the organization or business. Intranets are effective for discussing planned projects that have access through the International Organization. Common examples are chats, emails, and blogs.

Web Publishing

Another important advantage of Intranet is web publishing, which allows the company to continue its huge knowledge and is accessible to all through the company’s website and media technologies. Popular examples of web publishing include training, news feeds, company policies, documents, and employee handbooks.

Save Time

Another benefit of the Intranet is that it saves time. Because there is no need to maintain physical documents such as manuals, essential forms, and Internet phone lists.

Nowadays the intranet makes it possible for the user to view and acquire information and data through a web browser. Intranet also saves the total printing, publishing, and maintenance cost of each organization.

Disadvantages of Intranet

Following are the common disadvantages of Intranet.

No Control Over Information

Intranet has great features for interconnected behaviors but also has disadvantages. Management needs to try to stop controlling certain information.


Another weakness of the intranet is the security issue.


It is capable to gathers everything in one place, which is really good

Difference Between Internet And Intranet

After getting familiar with intranets, it is clear that the Internet and intranets have their own applications and large organizations use them for their development. One of the differences between an intranet and the Internet is that the Internet is used to reach people and enlarge their business, while the Intranet is used within the company, so secret data is shared between known computers.

There is no doubt that intranets offer more security than the Internet. Businesses and organizations generally use the Intranet for security reasons, but other people who are searching for information use the Internet. Following are the important differences between the internet and Intranet:



This network is accessible to everyone Used by certain groups and users
It consists of a large number of intranets An Internet designed for specific groups
An unlimited number of users can use this network A limited number of users can use this network
Contains a lot of information and data Contains specific and limited information
Has unlimited traffic Traffic is limited by the number of users
Internet is not owned by any person It is the property of the admin or the person who designed the network
Not very safe It is safer than the Internet


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